Increase productivity by optimizing the production process
Establish mechanisms for monitoring planned maintenance
By following this action plan, the organization will be able to put in place effective mechanisms for monitoring planned maintenance, which will contribute to equipment reliability and optimization of operations.
1. Define the objectives of monitoring planned maintenance:
- Identification of needs: Clarify why maintenance monitoring is necessary (reduce downtime, optimize resources, improve equipment life, etc.).
- Monitoring objectives: Specify what the monitoring system must accomplish (ensure compliance with maintenance schedules, detect delays, etc.).
2. Select and implement monitoring tools:
- Evaluation of tools: Identify and evaluate the tools available for monitoring maintenance, such as maintenance management software (CMMS) or asset management solutions.
- Implementation of tools: Choose the tool best suited to the organization's needs and proceed with its installation and configuration.
3. Develop Tracking Procedures:
- Create Procedures: Develop detailed procedures for tracking planned maintenance, including creating, executing, and tracking work orders.
- Document Procedures: Document procedures and ensure they are accessible to all members of the maintenance team.
4. Train Staff:
- Initial Training: Train maintenance staff and managers on new procedures and the use of tracking tools.
- Ongoing Training: Provide ongoing training sessions to update knowledge and skills as tools and procedures evolve.
5. Plan Maintenance:
- Schedule Development: Create a schedule of planned maintenance based on equipment needs and manufacturer recommendations.
- Task Planning: Determine specific tasks to be performed during each maintenance and assign necessary resources.
6. Track maintenance execution:
- Work order tracking: Use the tracking system to record the execution of maintenance work orders, including start and end dates, parts used, and work hours.
- Verification of accomplishments: Verify that all maintenance tasks have been completed according to the plan and specifications.
7. Evaluate performance and results:
- Data analysis: Analyze collected data to evaluate the performance of planned maintenance, detect deviations from the schedule, and identify opportunities for improvement.
- Performance reporting: Generate regular reports on maintenance activities, completion times, and results obtained.
8. Adjust procedures and plans:
- Process review: Adjust maintenance procedures and plans based on the results of the evaluation and feedback.
- Continuous improvement: Implement corrective and preventive actions to improve the efficiency and reliability of maintenance monitoring.
9. Communicate and share information:
- Internal communication: Inform internal stakeholders of maintenance performance and adjustments made to procedures.
- Best practice sharing: Disseminate best practices in maintenance monitoring within the organization to encourage continuous improvement.
10. Maintain compliance and update:
- Compliance verification: Ensure that maintenance monitoring complies with regulatory requirements and industry standards.
- Regular update: Regularly update monitoring tools, procedures, and the maintenance schedule to reflect technological developments and the changing needs of the organization.