Increase productivity by reducing absenteeism

Establish rest areas for employees

By following this action plan, the organization will be able to create and maintain effective and pleasant break spaces, thus contributing to employee well-being and satisfaction.

1. Assess employee needs:

- Collect feedback: Organize surveys or meetings to understand employees' needs and preferences for break spaces.

- Analyze results: Identify specific expectations regarding the types of break spaces desired (e.g., lounges, relaxation areas, chill-out areas).

2. Define objectives and criteria:

- Establish objectives: Define the objectives of break spaces (e.g., reduce stress, improve productivity, increase employee satisfaction).

- Set criteria: Determine the design, location, and equipment criteria for break spaces.

3. Designing breakout areas:

- Planning the layout: Developing plans for the layout of the spaces, taking into account the available space and the identified needs.

- Choosing equipment: Selecting appropriate furniture and equipment (comfortable chairs, sofas, coffee tables, soft lighting, etc.).

4. Obtaining the necessary permits:

- Consulting stakeholders: Obtaining approval from internal stakeholders, such as managers or the health and safety committee.

- Complying with regulations: Ensuring that the layouts comply with safety standards and local occupational health and safety regulations.

5. Developing breakout areas:

- Renovating or redeveloping: Carrying out the necessary work to develop the breakout areas (painting, installing furniture, decorating).

- Equipping the spaces: Installing the selected furniture and equipment, ensuring that a comfortable and welcoming environment is created.

6. Communicate with employees:

- Announce new spaces: Inform employees about the creation of breakout spaces and their locations via emails, posters, or meetings.

- Provide instructions: Explain the rules of use and access times for the new breakout spaces.

7. Encourage use of spaces:

- Promote use: Encourage employees to use breakout spaces to relax and recharge.

- Organize events: Plan events or information sessions to promote the benefits of breakout spaces.

8. Evaluate the effectiveness of spaces:

- Collect feedback: Obtain feedback from employees on their experience with breakout spaces.

- Measure results: Evaluate the impact of breakout spaces on employee well-being and satisfaction.

9. Adjust layouts as needed:

- Review layouts: Make changes to breakout spaces based on employee feedback and observations of usage.

- Update equipment: Add or replace equipment to better meet employee needs.

10. Maintain breakout spaces:

- Perform regular maintenance: Implement a maintenance program to ensure breakout spaces remain clean and functional.

- Reassess periodically: Conduct regular assessments to ensure spaces continue to meet employee needs.