Purchasing and supply practices

Establish basic rules or frameworks for buyers, providing users with general principles focused on profitability.

1. Analysis of needs and current practices:

- Assessment of existing purchasing practices: Analyze the current purchasing processes within the organization to identify gaps and opportunities for improvement in terms of profitability.

- Identification of buyers' needs: Consult with buyers to understand their needs and the challenges encountered in applying profitability principles.

2. Development of the reference framework:

- Development of profitability principles: Define the general profitability-oriented principles that will guide purchasing decisions, such as optimizing costs, reducing waste, and improving purchasing efficiency.

- Drafting of the reference framework: Write a structured document that details the rules, procedures and criteria to follow to ensure that purchasing maximizes profitability while meeting the needs of the organization.

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3. Integrating the rules into the purchasing process:

- Integration into purchasing processes: Adapt existing purchasing processes to incorporate the framework, ensuring that it is applicable at all stages of the process, from supplier selection to contract management.

- Implementation of monitoring tools: Develop tools and performance indicators to measure the application of profitability rules in purchasing and identify areas requiring adjustments.

4. Training and communication:

- Training of buyers: Organize training sessions for buyers to familiarize them with the new framework and profitability principles.

- Internal communication: Disseminate the framework throughout the organization to ensure a common understanding of the new rules and encourage their adoption.

5. Implementation and monitoring:

- Launching the reference framework: Deploy the reference framework in the organization, starting with a pilot phase if necessary to test its effectiveness.

- Performance monitoring: Monitor the application of the rules and profitability principles, using performance indicators to evaluate results and identify gaps.

6. Continuous improvement:

- Gathering feedback: Collecting feedback from buyers and users on the application of the reference framework, to identify strengths and areas for improvement.

- Adjusting the reference framework: Periodically reviewing the rules and principles based on feedback and market developments, to maintain their relevance and effectiveness.

7. Reporting on results:

- Benefits assessment: Analyze the results obtained through the application of the reference framework, particularly in terms of profitability and optimization of purchases.

- Communication of results: Share successes and improvements made with all stakeholders, to strengthen commitment to the reference framework.