Energy Management - Energy Savings Used by ICT

By following this action plan, the organization will ensure that its cloud systems actively contribute to reducing its carbon footprint, in line with the recommendations from the energy audit.

1. Analysis of the recommendations of the energy audit:

- Review the audit report: Identify specific recommendations regarding the carbon footprint of the cloud systems used by the organization.

- List current cloud services: List all cloud systems used, including MS SharePoint and other similar solutions.

2. Assessment of current servers and data centers:

- Check the carbon footprint: Analyze the data centers that host the cloud systems to assess their carbon footprint and compliance with environmental standards.

- Compare with alternatives: Identify other providers or data centers that offer similar services with a reduced carbon footprint.

3. Selecting low-carbon servers:

- Researching local options: Identifying local or regional data centers, such as those in Quebec, that run on renewable energy or have a carbon-reduction policy.

- Evaluating vendors: Compare the services and reliability of vendors offering low-carbon servers, including MS SharePoint in Quebec.

4. Planning the migration:

- Developing a migration plan: Developing a plan to migrate existing cloud systems to low-carbon servers, minimizing service interruptions.

- Estimate costs: Calculate the costs associated with the migration, including potential energy savings.

5. Implementing the migration:

- Selecting the vendor: Choosing the vendor that offers the best combination of low carbon footprint, reliability, and cost.

- Migrate systems: Migrate cloud systems to selected servers, ensuring all data is properly transferred and secured.

6. Training and awareness:

- Train staff: Train users and administrators on the use of cloud systems after migration.

- Promote benefits: Communicate the environmental and economic benefits of using low-carbon servers.

7. Monitoring and evaluation:

- Monitor performance: Establish indicators to track the energy efficiency of new servers and their impact on the organization's carbon footprint.

- Analyze savings: Compare energy performance before and after migration to measure gains in energy efficiency and carbon footprint reduction.

8. Reporting and communication:

- Inform stakeholders: Share migration results with internal and external stakeholders, highlighting the sustainability benefits.

- Publish reports: Write regular reports on the environmental compliance of the organization's cloud systems.

9. Maintain compliance:

- Monitor technological developments: Stay up to date on new technologies and cloud solutions that could offer an even lower carbon footprint.

- Schedule regular audits: Conduct periodic audits to ensure that cloud systems continue to operate on low-carbon servers.