General management

1. Assess current practices:

- Review existing documentation related to governance body composition and member nomination procedures.

- Identify gaps or gray areas in currently available information.

2. Stakeholder consultation:

- Engage internal stakeholders, such as current governance body members, senior management, and legal departments, to gather their views on current procedures.

- Consult with governance experts to ensure that the organization’s practices are consistent with industry best practices.

3. Documentation development:

- Develop clear and detailed documents that define governance body composition, including the roles and responsibilities of each member.

- Define member nomination procedures, including selection criteria, application, evaluation, and confirmation processes.

4. Validation and approval:

- Submit the drafted documentation for review by current governance bodies and senior management for validation.

- Obtain formal approval of the documents by the board of directors or the relevant body.

5. Implementation and communication:

- Implement the newly defined nomination procedures and ensure that they are applied consistently.

- Communicate information on the composition of the governance bodies and the nomination procedures to internal and external stakeholders, for example via the organization's website or annual reports.

6. Training and awareness:

- Train current and potential members of the governance bodies on the new nomination procedures and the expectations related to their role.

- Raise awareness among employees and stakeholders of the changes made to strengthen transparency and rigor in governance.

7. Monitoring and periodic review:

- Establish a monitoring mechanism to regularly assess the effectiveness of appointment procedures and the relevance of the composition of governance bodies.

- Review and adjust documents and procedures based on feedback and legislative or regulatory developments.