Participation and labor relations

1. Assess consultation needs:

- Identify areas and levels within the organization where consultation mechanisms are needed.

- Determine objectives and expectations for consultation mechanisms.

2. Design consultation mechanisms:

- Develop structures and processes to facilitate consultation (e.g., committees, working groups, discussion forums).

- Ensure that these mechanisms are adapted to the needs of the organization and the stakeholders involved.

3. Define roles and responsibilities:

- Clarify the roles and responsibilities of participants in consultation mechanisms.

- Designate coordinators or managers for each consultation mechanism.

4. Establish operating procedures:

- Establish clear procedures for the operation of consultation mechanisms (e.g., frequency of meetings, decision-making methods, communication processes).

- Create guides or manuals to formalize these procedures.

5. Implement the mechanisms:

- Launch the consultation mechanisms following established procedures.

- Ensure effective communication to inform employees and stakeholders of the new mechanisms and how they work.

6. Train participants:

- Provide training to participants on the objectives, processes and tools of the consultation mechanisms.

- Train leaders and moderators on consultation management and discussion facilitation.

7. Ensure transparency and inclusiveness:

- Ensure that consultation mechanisms are accessible to all relevant stakeholders.

- Promote transparency in sharing information and consultation results.

8. Monitor and evaluate the mechanisms:

- Establish criteria and indicators to assess the effectiveness of consultation mechanisms.

- Collect regular feedback from participants to identify strengths and areas for improvement.

9. Adjust and improve mechanisms:

- Use evaluations and feedback to adjust and improve consultation mechanisms.

- Implement improvements based on evaluation results to ensure continued effectiveness.

10. Communicate results:

- Share the results and impacts of consultations with all stakeholders.

- Use results to strengthen the credibility of consultation mechanisms and demonstrate their value.

11. Maintain engagement:

- Encourage continued participation by highlighting the successes and benefits of consultation mechanisms.

- Reward significant contributions and recognize participants’ efforts.

12. Plan periodic reviews:

- Plan regular reviews of consultation mechanisms to ensure that they remain adapted to the needs of the organization and to changes in the internal and external environment.