Improve employee engagement

By following this action plan, the organization will be able to establish an effective internal communication mechanism that will promote exchanges and staff mobilization, while strengthening cohesion and commitment within the company.

1. Analysis of communication needs:

- Assess needs: Identify specific communication needs within the organization in terms of frequency, content and channels used.

- Collect feedback: Organize surveys or focus groups to understand employee expectations regarding internal communication.

2. Definition of communication objectives:

- Set clear objectives: Determine the objectives of the communication mechanism, such as improving the flow of information, stimulating staff engagement and strengthening team cohesion.

- Establish success criteria: Define indicators to measure the effectiveness of the mechanism (e.g. participation rate, employee satisfaction, quality of exchanges).

3. Select and implement communication tools:

- Select tools: Choose the right internal communication tools, such as messaging platforms (Slack, Microsoft Teams), newsletters, digital bulletin boards or intranets.

- Implement tools: Install and configure the chosen communication tools, ensuring that they are accessible and user-friendly for all employees.

4. Develop the communication strategy:

- Define communication channels: Establish formal and informal channels for information dissemination and discussion.

- Plan communications: Create a schedule for regular communications (team meetings, newsletters, management updates) and schedule feedback sessions.

5. Training and awareness:

- Train employees: Provide training on the use of communication tools and on good internal communication practices.

- Raise awareness among staff: Promote the importance of open and transparent communication to encourage employee participation and engagement.

6. Promote two-way communication:

- Encourage feedback: Establish mechanisms to collect employee feedback and suggestions, such as suggestion boxes or discussion forums.

- Facilitate exchanges: Organize regular meetings and feedback sessions to allow employees to express their opinions and discuss topics of interest.

7. Monitor and evaluate effectiveness:

- Measure impact: Use satisfaction surveys and analysis tools to evaluate the effectiveness of communication mechanisms and the impact on employee engagement and mobilization.

- Adapt strategies: Adjust communication tools and methods based on the results of employee evaluations and feedback.

8. Strengthening the communication culture:

- Promoting transparency: Encourage management to regularly share important information about company goals, results, and changes.

- Recognizing contributions: Value the contributions of employees who promote effective and open communication within the organization.

9. Creating spaces for exchange:

- Organizing events: Set up internal events, such as workshops, forums, or discussion groups, to stimulate exchanges and collaboration between teams.

- Facilitating cooperation: Create spaces dedicated to collaboration, such as meeting rooms or coworking spaces, to encourage interactions between staff members.